Key Dates for Starting & Running Your Business

As AC/DC said, “It’s a long way to the top if you want to rock and roll,” and I can tell you it’s a long way to the top in business if you miss your deadlines.

Time matters in business. Whether you’re launching a startup, maintaining operations, or preparing for growth, certain deadlines can make or break your success. Missing key business dates can lead to financial penalties, legal trouble, or lost opportunities.

Here are some of the most critical dates every business owner should have on their radar.

1. Business Formation Date

• The day you officially register your business (LLC, corporation, partnership, etc.) with your state.
• This date affects your legal protections, tax obligations, and ability to enter contracts.
• Pro Tip: File for an Employer Identification Number (EIN) from the IRS right after registering your business.

2. Intellectual Property Filing Dates

• If you’re protecting a business name, logo, or unique product, filing trademark and patent applications as early as possible can prevent others from claiming your ideas.
• Copyright filing dates are important for rights enforcement as well.

3. Tax Deadlines

• Quarterly Estimated Tax Payments (for self-employed individuals and businesses): Due April 15, June 15, September 15, and January 15 of the following year.
• Annual Tax Filing (varies by entity type):
  • Sole Proprietors & Single-Member LLCs: April 15
  • Partnerships & S-Corps: March 15
  • C-Corps: April 15
• Pro Tip: Mark your calendar and work with an accountant to avoid IRS and state penalties.

4. Business License & Permit Renewals

• Many businesses need annual or periodic license renewals depending on their industry and location.
• Missing renewal deadlines can result in fines or even forced closure.
• Pro Tip: Set reminders to renew before expiration to keep your business compliant.

5. Annual Reports & Compliance Filings

• Most states require LLCs and corporations to file annual reports to maintain good standing.
• Deadlines vary by state, but missing them can lead to fines or administrative dissolution.
• Pro Tip: Check with your state’s Secretary of State office now for your due date and make on a note on your calendar 30 days before the due date to file.

6. Contract Renewal & Lease Deadlines

• If you lease office space or equipment, track renewal and expiration dates.
• Missing these could result in lost space, higher rates, or legal disputes.

7. Employee Payroll & Benefits Enrollment Dates

• Payroll tax deposits and reports have strict deadlines—missing them can lead to IRS and state penalties.
• Open enrollment for employee benefits often happens annually, usually in Q4.
• Pro Tip: Automate payroll and benefits tracking to avoid compliance issues.

8. Insurance Policy Renewal Dates

• Business liability, workers’ compensation, and property insurance policies are often renewed annually.
• Missing deadlines could leave your business unprotected.
• Pro Tip: Review policies each year to ensure you have adequate coverage at the best rates.

Final Thoughts: Timing is Everything

From formation to daily operations, running a business means keeping track of critical dates. Missing key deadlines can cost you money, legal protections, or even your business itself. The best way to stay ahead? Create a business calendar and work with trusted professionals to stay compliant and competitive.

Do you have questions about business timelines? Drop them in the comments!